Session information


Welcome to Playgroup! If you're new, or just need a refresher on how Playgroup is run, please read through the information below.

 

How do I book and pay fees?

Members book a session per term on one day of the week. Each session from 9.00 am – 12 noon Monday to Friday, during term time. If you are a new member, please email our rolls coordinator to enquire about spaces available. If you are already a member, you will receive an email towards the end of the term with instructions on how to enrol for the following term. If you would like to change days, please let us know by email - after our current attendees have enrolled, we will know whether there is a space to allow you to swap days and will be in touch inviting you to enrol, or to choose another day if there is not space available.

We use an online booking system - enrolments must be made online and will not be automatically rolled over. Please make sure you scroll through all the ticket options and choose the correct option for your family. Please also remember to count any babies and children under 1 when you enrol. 

Fees for each term need to be paid via internet banking upon booking and you will receive an invoice. Account details will be provided when you book and on your invoice. Please ensure you include reference details (name of your child and the day you attend Playgroup) so that the payment can be identified.

 

Arrival and attendance at your session

Each session has a volunteer supervisor (one of the parents) who will welcome you to your first session and make sure you know where everything is.

You can arrive and leave any time between 9am and 12pm. When you arrive, please ensure you signed in for each session on the roll sheet by ticking your children on the roll and sign out by crossing the tick when you leave. This is not only a health and safety requirement but also helps us manage the attendance register and attendance = funding - the Ministry of Education grants are paid based on session attendance numbers, so the greater the attendance each session, the bigger the grant paid and the more grant funds we have to spend on play equipment.

It is important that you try and attend each week.  If you are absent for more than 3 sessions per term your place may be given to a family on our wait list, or if you are no longer attending, please let Playgroup know as soon as possible, this also includes if you will not be returning the following term.  This will free up a space for another child to attend, and for the Ministry of Education funds to be applied for.  Please make sure you only attend Playgroup on your booked day. Playgroup is available to hire should you wish to do so, but please don’t use the Playgroup facilities (including the outdoor area) when other Playgroup sessions are happening as we have an allowance around the number of children allowed on the premises at any one time.

Playgroup is run by all of the parents, nannies and caregivers who attend each session and it is the responsibility of everyone attending to make sure Playgroup is clean, tidy and toys are put away both inside and outside at the end of each session. At the start of each session, please unpack the dishwasher.

 

During the session

There are a range of toys and activities for children to get involved with during the session, both inside and out. Caregivers and children can help themselves to whatever they like. There is a morning tea roster – each caregiver signs up to bring morning tea (for the adults) and milk for a session during the term. There is tea and coffee available for caregivers.

 

At the end of each session and clean up

Playgroup is run by all of the parents, nannies and caregivers who attend each session and it is the responsibility of everyone attending each day to make sure Playgroup is clean, tidy and toys are put away both inside and outside at the end of each session.  You don’t need to stay until the end of the session, but if you do leave before the session is finished, you can help by tidying toys or an area that is not being used and cleaning up after your child – and don't forget coffee cups around the room, on shelves and window sills. It is not the responsibility of the supervisors or the last to leave the sessions to tidy up.  All sessions must put away all of the toys (ensuring the go back into the named boxes correctly), tidy the art area, bring in any toys/ride-ons taken outside, turn on the dishwasher, wipe down the tables, and sweep or vacuum the floor before leaving. Please keep the art and craft area tidy by removing childrens’ art at the end of each session, putting lids on pens, putting items in their correct boxes, and restocking, if required, from the store room. Art will be cleared from the filing box during each term holiday, so please ensure that any artwork is taken home at the end of each term. If there are particular toys that you would like to be cleaned, please make it a session goal to clean those particular toys whilst minding each other's children. Cleaning products/gloves etc are located within the kitchen and the store room.

This applies to when you hire Playgroup as well – you need to leave it clean and tidy for the next group using it.  For more information on hiring Playgroup.

There are also jobs to be completed for each day and these can be done at any stage of the session. These are also on the board in the kitchen:

Monday: Make play dough, take WheeliBin up the road, sort toys in the toy boxes, file art from the previous day.

Tuesday: Collect WheeliBin from the road, tidy/sort dress up area, sort toys in the toy boxes, file art from the previous day.

Wednesday: Sweep bark from the path, leave dirty tea towels on the deck, sort toys in the toy boxes, file art from previous day.

Thursday: Bring new tea towels in from the deck, tidy/restock art and craft area, sort toys in the toy boxes, file art from previous day

Friday: Tidy up puzzles and books, tidy music area, put playdough equipment in the dishwasher and throw away playdough, sort toys in the toy boxes, file art from previous day.

At the last session of each term, there is an end of term clean up coming up. Each session will be assigned cleaning jobs which will be placed on the noticeboard. Please put your name against the job(s) that you can do, and write the date that the job has been finished. You are welcome to take items home to complete the jobs, just please make sure they are returned.

 

Outside of playgroup hours

Members are welcome to use the outdoor facilities outside of the Playgroup session hours, however please note that on weekends the rooms and grounds are often hired out to private groups and cannot be used during these times.